Privacy Policy

This is the privacy policy of The Nurses Memorial to King Edward VII in Scotland, (hereafter referred to as “Nurses Memorial”) a registered charity in Scotland No: SC023963.  We are here to help nurses in need for welfare, in hardship or for educational bursaries.  Our registered address is c/o Johnston Smillie Ltd, Secretaries & Treasurers, 6 Redheughs Rigg, Edinburgh EH12 9DQ.

This privacy policy sets out how we obtain, store and use your personal information when you use or interact with our website, www.nursesmemorial.org.uk, or where we otherwise obtain or collect your personal information.  The effective date of this Privacy Policy is 25 May 2018.

The Nurses Memorial is registered with the Information Commissioner’s Office as a Data Controller under registration number Z2140806.

Our details

The data controller in respect of our website is The Nurses Memorial to King Edward VII in Scotland.  You can contact the data controller by writing to c/o Johnston Smillie Ltd, 6 Redheughs Rigg, Edinburgh EH12 9DQ or sending an email to [email protected].

You can contact the data protection officer by writing to, c/o Johnston Smillie Ltd, 6 Redheughs Rigg, Edinburgh EH12 9DQ or sending an email to [email protected].

If you have any questions about this Privacy Policy, please contact the data controller.

Privacy Statement

• The General Data Protection Regulation (GDPR) provides the legal framework that defines how personal information can be used. The Nurses Memorial is fully committed to complying with the principles set out in GDPR and has a legal duty to protect any information we collect from you.  Please read this privacy policy to understand how we use your data.
• Your personal information is only used for the purpose for which we collect it.
• Only information that we need to process your request is collected.
• Your personal information is only seen by those who need it to do their jobs.
• We will only disclose data when we have your consent or where we are obliged to disclose personal data by law.
• Personal information is retained only for as long as it is required for the purpose collected.
• Your information will be protected from unauthorised or accidental disclosure and processed in an appropriate manner to maintain its integrity and confidentiality.
• We will provide you with a copy of your personal information on request (please see below for information on access rights and requests)

These principles apply whether we hold your information on paper or in electronic form.

How we collect or obtain personal information about you

We collect personal information about you when you provide it to us, such as through your use of our website and its features, when you contact us directly by email, phone, in writing or any other means by which you provide personal information to us.

We may receive personal information about you from a third party, with whom we have had no prior contact, who are applying for assistance on your behalf.

We may also collect technical information relating to your use of our website, including your browser type or the Internet Protocol (IP) address used to connect your computer to the internet.

We will only ever collect the information that we need to fulfil your request.  You do not have to disclose any of this information to browse our site.

We also collect information about your use of our website through cookies.  Our cookies policy sets out more of the information on how we use cookies to collect information about you.  You can access our cookies policy via this link –  http://www.nursesmemorial.org.uk/cookie-policy/

If you provide services to the Nurses Memorial, we will collect information in line with your contract for services.

What personal information we may collect

Your name

Your address

Your email address

Your phone number

Date of birth

National Insurance Number

Bank details

Occupation details

Training details

Medical information

Family and next of kin

Your IP address

How you use our website

How we use your personal information

We will use the information you provide in the ways set out below:-

 

• To provide services to our beneficiaries;
• To communicate with our supporters, dealing with your enquiries, recording any contact with you;
• For administrative purposes;

 

Who we share your personal information with

Your information will only be shared with authorised personnel within our organisation (including our Secretaries & Treasurers) and, where necessary, with our independent examiners.  If we think that you could be assisted by another charity or body, we will seek your written permission to refer you to them and we will only supply them with your name, address, telephone number and email address.  We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.

How we keep your personal information and data secure

We know how important personal identifiable information is and we take care to keep the information secure.  We have security measures in place to protect against the loss, misuse and alteration or destruction of personal data under our control.  Information is stored by us on computers located in the UK.  We may also store information on paper files.  All of our online forms are protected by encryption.

How long we retain your personal information for

We only keep your information for as long as we need for statutory purposes.  Unless stated otherwise in this Notice, we will keep your contact and application details for seven years whilst we have a legitimate interest or legal obligation to do so.  You can request a copy of our retention policy for full details.

Your rights

You have a right to object to the Nurses Memorial processing your personal information at any time where we rely on our legitimate interest for doing so.  Such a request must be sent to the Data Protection Officer at the above address.

You also have a right to object to our processing your data for the purposes of marketing.  You can choose how you wish us to communicate with you.

You have the right to request a copy of the personal information about you that we hold.  Please note that there are circumstances in which we may not be required to provide you with the information contained in this Privacy Policy, for example if you already have the information.

We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

You have the right to ask us to delete personal information about you where:

• Our use of your personal information is contrary to law or our other legal obligations.
• You consider that we no longer require the information for the purposes for which it was obtained.
• We are using that information with your consent and you have withdrawn your consent.
• You have validly objected to our use of your personal information.

You have the right to ask us to restrict our processing of your information if:

• You have told us it is not accurate.
• The processing is unlawful.
• We no longer need the information for the purposes for which it was collected.

Withdrawing consent using your information

Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose for which consent was given.

Please contact us in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.

Changes to our privacy statement

We keep this privacy statement under regular review and will place any updates on our website www.nursesmemorial.org.uk .

This privacy policy was last updated on 24 May 2018.

Contact information and further advice

Please contact The Nurses Memorial to King Edward VII in Scotland, c/o Johnston Smillie Ltd, 6 Redheughs Rigg, Edinburgh EH12 9DQ or email: [email protected]

Complaints

We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office, whose contact details are as follows:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545745

Website: https://ico.org.uk/concerns